Onboarding

Onboarding typically takes up to two weeks, so we encourage you to stay organized and complete steps promptly to ensure you can begin your service on time. Below is a detailed outline of the onboarding steps (you will also receive emails from OUSF Staff outlining these steps):

1. Reply to offer email, accepting position

2. Add our contact information

   Please add these contacts to your email and phone so you don’t miss important updates:

   • OUSF State Team: fellowship@oneutahservice.org

   • Erin Johnson, Coordinator: erin@oneutahservice.org | 801-382-7598

3. Complete Orientation

   Please complete your One Utah Service Fellowship Orientation and quiz using the link below. This must be done before moving forward with the next steps.

   Orientation Link

4. Schedule a meeting with Erin (Schedule here)

5. Payroll setup

   Watch for an email from Sherrel Thomas (USU) to verify your I-9 and set up payroll. Complete this right away so you can start getting paid once service begins.

6. Fill out the RedCap Onboarding Form

7. Schedule and attend fingerprinting appointment

8. Sign Position Description

9. Service Term Accounts

   In IPT, you must complete:

   • New Fellows Application

   • Enrollment Eligibility Verification - Sign as soon as possible.

   • Member Service Agreement - Cannot be signed until your signed Position Description has been uploaded.

   Your My.AmeriCorps.Gov Account:

   • Create your AmeriCorps Profile on My.americorps.gov. (Select Register to create a new Member/Alum account if this is your first term).

   • Complete the Enrollment Form located in the left hand column.

Pre Service Trainings

Note on Prior Training or Coursework:

If you have already completed comparable trainings or coursework (for example, in Mental Health First Aid, Trauma-Informed Practices, or other behavioral health or education-related certifications), please email Erin a copy of your certificate, transcript, or documentation. This will help us track your existing qualifications for reporting purposes.

Please note that while prior experience or coursework may not replace required YES trainings unless it matches the specific course listed, your documentation helps us better understand your training background.

PART 1:

1. One Utah Service Fellowship Orientation

Completed with the Placement Coordinator, Erin, via Google Meet.This session provides an overview of the YES program, AmeriCorps expectations, and onboarding steps.

2. On3Learn AmeriCorps Trainings

Below are steps on creating an On3Learn account and registering for your required courses. You must use the code (UTSUB24) when checking out courses so it will not cost you anything.

Access Link: https://on3learn.digitalchalk.com/auth/login

To create your account: 

• Click on: Create Account 

• Fill in basic information

• Create and confirm password

• Check box to agree to terms of use

• Click "Create"

• Enter "One Utah Service Fellowship" next to AmeriCorps program, select, "AmeriCorps Member" for your role, and enter, "Utah" next to state

• Click "Next"

To register for & take your courses:

• Once in your dashboard, select the Catalog tab on the left

• Select each of the following courses by clicking on the "Add to Cart" button below the courses

  • AmeriCorps 101 for Members

  • AmeriCorps Prohibited, Unallowable, and Allowable Activities for Members

  • Email Communication for Members

• After adding all of the above courses, click on Checkout to proceed

• Enter your Coupon Code now (UTSUB24) click "Apply" to validate your code

• Once you make sure your coupon code has been applied, click "Submit"

• Your courses are now on your dashboard under the Courses tab 

Tips:

• Use the latest version of Chrome as your internet browser. If you are unable to access Chrome, Firefox is the next best option

• You must use the following code when checking out courses so it will not cost you anything – UTSUB24

• If your code does not work for any reason, please DO NOT PUT IN A CREDIT CARD. Contact info@on3learn.com to solve the issue

Deadline: Before your first day at your service siteProof of completion: Download or screenshot each completion certificate and email to Erin.

3. QPR (Question, Persuade, Refer) Suicide Prevention Training

Access:

• Self-register link: qprinstitute.com/organization/register?org=USOUS

• Registration code: USOUS3288881141

Instructions:

1. Create an account 

2. Complete the online QPR Gatekeeper training module (approximately 1 hour).

Deadline: Before your first day at your service siteProof of completion: Download or screenshot each completion certificate and email to Erin.

4. Utah State Board of Education (USBE) Canvas Courses

Access: If you do not already have a Canvas account, create one using your USU email address here: https://usbe.catalog.instructure.com/user/new?account_id=16726&target_uri=%2Fcarts%2Fproduct%2Fadd%2F196337%3Fcheckout%3Dtrue (this will also enroll you in the Foundational Behavior Training course)

Complete all four asynchronous modules:

1. Introduction to Multi-Tiered Systems of Support (MTSS)

2. Foundational Behavior Training

3. Trauma-Informed Practices (Courses 1 and 2)

4. Suicide Prevention

Deadline: Before your first day at your service siteProof of completion: Download or screenshot completion certificates and email to Erin.

6. USBE School-based Mental Health Roles and Responsibilities

Access:youtube.com/watch?v=Zb_VligjBm4&themeRefresh=1

Instructions: watch the video to understand the context of this role within the HB 281 regulations governing mental healthcare in schools.

Deadline: Before your first day at your service site.

Proof of completion: Screenshot finished video and email to Erin.

PART 2: YES Orientation and Technical Training (Recorded or Live Depending on Cohort)

This virtual training will cover the specifics of serving as a YES Navigator in schools, preparing you to interact successfully with students, build positive relationships, collaborate with staff and families, and track data for impact.

Depending on your start date, you may have the option to complete these trainings live with your cohort. Alternatively, these training are available asynchronously.

Asynchronous Recordings:

• Being a Guest in Schools

• Attendance and Engagement

• Student Relationship Building

• Data Tracking 101

• YES Member Support

• Utilizing Supervision

• Utah Education System

Deadline: Before your first day at your service site

Proof of completion: Screenshot finished video and email to Erin.

Questions or technical issues? Contact:

Erin Johnson, Community Placement Coordinator

Email: erin@oneutahservice.org‍

Phone: 801-382-7598

Monthly Member Development

• UServe Utah REQUIRED Trainings:

  • Self-Care During Service and Beyond (On3Learn)

  • Life After AmeriCorps Series: Your AmeriStory and What’s Next (On3Learn)

  • Life After AmeriCorps Series: Mastering the Job Search Tools (On3Learn)

  • Using Your AmeriCorps Education Award (On3Learn)

• Community Engagement Pathways

• CBT Strategies for Kids and Adolescents: Supporting Students with ADHD and Anxiety (2 Hours)

• Communicating with individuals in crisis

• Mental Health First Aid (MHFA)

  All members must complete one of the following upcoming virtual sessions:

  • Tuesday, January 20, 2026

  • Friday, February 13, 2026

  MHFA training is 8 hours, scheduled from 8 AM - 3 PM, via Zoom.

  Instructions:

  1. Register for the course at this link: https://usbe.midaseducation.com/professional-development/courses/course/65691, using MIDAS Course ID #65691

  2. Forward your registration confirmation email to Erin to confirm your attendance.

  Need a MIDAS account? Follow these instructions to create a MIDAS account so you can register for a session:

  Email MIDAS@schools.utah.gov with the following info:

  Full legal name: 

  District / charter organization: AmeriCorps

  CACTUS ID #: N/A

  Email address: 

  Currently teaching: No

  Date of birth: 

  School: 

  Position: Volunteer

• Training and Technical Assistance: Monthly Forms (Zoom Training)

• Training and Technical Assistance: Volunteer Mobilization Project (Zoom Training)

• Training and Technical Assistance: Exiting the Program (Zoom Training )

• Suicide Prevention Playbook (10 Minutes)

  This course was designed to help you feel prepared to help in a time of crisis, and well before. Every lesson takes 10 minutes or less and touches on topics ranging from “when to check on someone” to “what to do if someone is considering suicide”.